Data Entry Calibration Specialist

Who we are—

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond.  With over 1,000 employees—in technical, consulting, operational, sales, finance, and corporate roles—we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities.  We fulfill this promise through our employees, who live Our Values every day, the Transcat Way.  Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve.  Are you ready to join a company where the work you do makes a difference, and where you can grow in your career? 

Here’s what Transcat has to offer—

• Work that matters
• A values-based culture where people care about each other and the work they do together
• Flexibility
• Training and development to accelerate learning and career advancement
• Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!
• Pay range is $19-24/hour. 

We are seeking a detail-oriented and organized individual to join our team as a Data Entry and Calibration Calibration Specialist. This role is responsible for accurately inputting data into company systems, managing calibration certificate records, and ensuring compliance with quality standards. The ideal candidate will have strong typing skills, a keen eye for detail, and the ability to handle sensitive information with confidentiality.  Ability to function effectively in a fast-paced environment.

Key Responsibilities:

• Accurately enter data from various sources, including calibration certificates, test reports, and equipment logs, into designated databases or software systems.
• Review and verify calibration certificates for completeness, accuracy, and compliance with internal and regulatory standards.
• Update and maintain records of calibration schedules, equipment status, and certification expiration dates.
• Identify and correct data entry errors or inconsistencies in documentation.
• Collaborate with calibration technicians and quality assurance teams to resolve discrepancies or obtain missing information.
• Generate reports or summaries of calibration data as requested by management.
• Ensure proper filing and archiving of physical and digital calibration certificates for easy retrieval.
• Assist with audits by providing accurate and up-to-date calibration records.
• Answering/directing incoming phone calls.  Receive visitors/packages at main entrance
• Will assist in customer service, sublet and receiving areas as needed.
• Adhere to company policies, data privacy regulations, and industry standards.
• Perform additional  tasks as needed to support the team.

Qualifications:

• High school diploma or equivalent; additional certification in data entry or office administration is a plus.
• Proven experience in data entry, document management, or a similar role (1-2 years preferred).
• Familiarity with calibration certificates, quality control processes, or technical documentation is an advantage.
• Proficient in Microsoft Office Suite (Excel, Word) and data management software/tools.
• Excellent typing speed and accuracy.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage time effectively to meet deadlines.
• Good communication skills for coordinating with team members.
• Basic understanding of database systems or willingness to learn.

Preferred Skills:

• Experience with calibration management software (IndySoft) Netsuite or ERP systems.
• Knowledge of industry standards such as ISO 9001, ISO/IEC 17025, or similar.

Physical Requirements:

• Ability to sit for extended periods and perform repetitive tasks.
• Occasional lifting of files or equipment up to 25 pounds.

Equal Opportunity and Non-Discrimination

Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status.  As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.

We will make reasonable accommodation for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.

Contingencies

All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.