Becnel Administrative Assistant

Who we are—

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond.  With over 1,000 employees—in technical, consulting, operational, sales, finance, and corporate roles—we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities.  We fulfill this promise through our employees, who live Our Values every day, the Transcat Way.  Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve.  Are you ready to join a company where the work you do makes a difference, and where you can grow in your career? 

Here’s what Transcat has to offer—

• Work that matters
• A values-based culture where people care about each other and the work they do together
• Flexibility
• Training and development to accelerate learning and career advancement
• Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!

Position Summary

The Becnel administrative assistant will support Becnel operations. This position requires a high degree of accuracy, the ability to multitask in a fast past environment, and experience gathering data from multiple systems.

Essential Duties and Responsibilities

• Answering/directing incoming calls
• Assisting with general office filing
• Coordinate new customer on boarding
• Enter customer order details into business systems
• Order office supplies
• Assists as an intermediary between departments resolve billing and purchase order issues with customers
• Creates and maintains customer accounts
• Maintains compliance with sales tax laws and regulations
• May assist in reviews, investigations and corrections of errors and inconsistencies in invoicing
• Manages customer portal billings, special billing requests, consolidated billings, and web orders
• Match vendor invoices to PO receipts
• Send invoices to accounts payable
• Respond to vendor inquiries
• Track unmatched PO receipts for accrual
• Send customer checks to bank for deposit
• Email customer remittances to corporate
• Track status of submitted invoices in customer portals
• Model the Company’s values to influence others to perform in an aligned manner.
• Other duties as assigned

Required Knowledge, Skills, and Abilities

• Attention to detail
• Proficient with systems and workflows
• Willing to take direction
• Experience in Microsoft Excel is a plus

Education and Experience

• Previous experience working in an office environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Equal Opportunity and Non-Discrimination

Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.

We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.

Disclaimer

All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.