Payroll Manager

Who we are—

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond.  With over 1,000 employees—in technical, consulting, operational, sales, finance, and corporate roles—we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities.  We fulfill this promise through our employees, who live Our Values every day, the Transcat Way.  Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve.  Are you ready to join a company where the work you do makes a difference, and where you can grow in your career? 

Here’s what Transcat has to offer—

• Work that matters
• A values-based culture where people care about each other and the work they do together
• Flexibility
• Training and development to accelerate learning and career advancement
• Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!
• Pay range is $60,000 - $88,000

Position Summary:

We are seeking a detail-oriented and experienced Payroll Manager to oversee and manage all aspects of payroll processing for our organization. This role ensures employees are paid accurately, on time, and in compliance with all applicable laws and regulations. The ideal candidate will have strong leadership and communication skills, deep payroll knowledge, and the ability to streamline processes for efficiency.

Essential Duties and Responsibilities

• Reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Manages payroll staff members to ensure accurate and timely payroll processing and provides coaching and development for staff

• Oversee payroll tax filings and ensure timely submission of payments.

• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

• Facilitates audits by providing records and documentation to auditors
• Collaborate with HR and Finance teams to ensure accurate employee data and benefits deductions.

• Continuous improvement focused, identifying and implementing process improvements

• Implement and maintain payroll systems, tools, including accurate withholding tax and unemployment tax information. Registering for new taxes with government agencies, as necessary.
• Balancing weekly reports to garnishment, 401k and Roth IRA, FSA and HSA, bonus, commission, expense reimbursement, termination hours, tax, live check, and direct deposit payroll figures.
• Initiating vendor reports via payroll transmission: FSA, HSA, 401k and Roth IRA, and direct deposits. Separate direct deposit and HSA balance reporting to lead bank.
• Generating general ledger reports, balancing debits vs credits, and uploading files into ERP system. Includes processing reversing journal entries at fiscal month end, biweekly employee accrual, and quarterly vacation accrual journal entries.
• Periodic processing of Canada taxes with lead bank, Canada retirement payments with vendor, and worker’s compensation reports with Ontario province.
• Year-end processing of W2s and 1095 forms for USA employees, T4 and Releve 1 forms for Canada employees. Year-end Canada tax filings.
• Manage submission and reporting monthly employee stock contributions to vendor.
• Quarter end balancing of vacation accrual GL accounts.
• Quarterly head count reporting to various states.
• Daily auditing of cash activity as it relates to payroll.
• Auditing new hires for accurate payroll information.
• Auditing new HSA and FSA enrollees. Updating payroll system with Inspira bank account information for HSA enrollees.
• Proactive response to employee email inquiries and incoming delivered mail, resolve discrepancies promptly.
• Other duties as assigned

Required Knowledge, Skills, and Abilities:

• Strong knowledge of payroll systems (e.g., UKG (preferred), ADP, Paychex, Workday) and Microsoft Excel.

• In-depth understanding of payroll regulations and tax compliance.

• Excellent organizational, analytical, and problem-solving skills.

• Strong interpersonal and communication abilities.
• Certified Payroll Professional (CPP) designation (preferred).
• Experience with multi-state payroll processing.

• Ability to work in a fast-paced environment  

Education and Experience:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (preferred).

• 5+ years of payroll experience, with at least 2 years in a supervisory or managerial role.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Work Environment

This is a full-time position with a hybrid work option. Occasional overtime may be required during peak payroll periods.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Equal Opportunity and Non-Discrimination

Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.

We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.

Disclaimer

All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.